Tips for Zoom Depositions
While remote depositions have been in practice much longer than COVID-19 has been a global concern, they definitely saw an increase beginning in 2020, and that increase is likely to be a lingering effect of the pandemic. Zoom was by far the most popular video conferencing option available and continues to demonstrate its dominance over competitors. It has also proven an invaluable tool in alternatives to in-person depositions.
We’re going to break down Zoom’s uses in deposition recording with some general and targeted tips so the experience remains as seamless as possible across parties.
Tips for Everyone
Familiarize yourself with Zoom—If you’ve never used Zoom before, make sure you spend some time with it prior to the deposition. There are live demonstrations held by Zoom multiple times a day that will help you disambiguate the basics, such as hosting, joining, and scheduling Zoom meetings.
Check your speeds—Zoom can run on speeds as low as 600Kbps, but a minimum of 2Mbps is recommended. The higher your speed, the better the results will be, and the less chance for disruptive lag or screen freezes. You can test your internet speed for free on sites like Fast.com.
Hardwire connection—This might not be feasible for everyone, but if it is possible, we recommend connecting your computer to your router directly over Wi-Fi. If you can’t connect your computer to your router, double and triple-check the signal strength before you join the meeting.
Do a dry run—Before the deposition begins, take Zoom out for a spin so you’re confident you know how to use it.
Tips for Attorneys
Use a headset—A headset will help reduce the possibility of echoes or noise pollution. This is a benefit to both the deponents and court reporters. Be sure to test your headset in advance, though, to ensure everything is plugged in and working properly.
Send exhibits in advance—Exhibits should be sent to all parties, including your court reporter. The ability to physically share exhibits during the deposition itself is minimized, so make sure everyone has what they need ahead of time.
Be deliberate and distinct in your speech—Zoom is the favorite video conferencing software for a reason, but it’s still beholden to other foils of technology. Make sure that you’re speaking clearly and articulately so that everyone, including your court reporter, captures an accurate record of what was said.
Since 1981, Alpha Reporting & Video has provided the best quality service to the legal community, having grown to be the largest locally owned court reporting firm in the Southwest Missouri area. We’re here to help with a range of services, including Zoom depositions, to help you prepare what you need to build the best case for your clients.